Graduation & CPL Coordinator

Under the direction of the Associate Registrar, the Graduation & Credit for Prior Learning Coordinator plays a key role in developing, coordinating, and implementing the College’s Credit for Prior Learning (CPL) initiative, a Wisconsin Technical College System (WTCS) outcome-based funding metric. This position manages transfer course articulation and the institution’s transfer database system; coordinates with program directors, deans, Admissions, and Academic Advising to maintain accurate transfer course information; coordinates evaluation of graduation applications; and maintains student graduation and embedded degree records.

Responsibilities:

• CPL and transfer responsibilities:
  • Build and maintain positive relationships with faculty and staff who use CPL in their programs.
  • Lead the promotion of CPL for students, community members, faculty, and staff.
  • Partner with recruitment and student services teams to promote CPL to prospective students at both internal and external events.
  • Advise and meet with students about the process for earning CPL.
  • Perform evaluation of students’ education and experience for alignment to earn CPL.
  • Identify new CPL opportunities and collaborate with faculty and curriculum to develop and implement CPL assessments.
  • Assist students with navigating and completing the CPL process.
  • Resolve student questions and concerns related to CPL.
  • Manage and expand the institutional Transferology system with course equivalencies, student contact requests, and transfer course approval workflow.
  • Collaborate with the Program Directors/Department Chairs to assess student transfer coursework.
  • Work with the WTCS/UW statewide transfer consortium on best practices and added features.
  • Identify and build course-to-course equivalencies in the Banner ERP system.
  • Remain current on program changes and revisions that would impact CPL, transfer, and graduation.
  • Evaluate CLEP, AP, DANTES, and other credit by examination for equivalencies in student degree program or certificates.
  • Assist students with transfer requests and troubleshoot any concerns.
  • Collaborate with the Veterans Advisor & School Certifying Official to award credit for Military or prior learning experience in student degree programs or certificates.
  • Evaluate student degree audits to verify accuracy and transfer equivalency.
  • Advises staff as the subject matter expert on all transfer and age of credit policies.
  • Verify WTCS and CVTC policy is followed for awarding of transfer or CPL coursework.
  • Resolve historical course equivalencies with the current degree plans.
  • Assure all College transfer websites are maintained for user friendly student experience.
  • Review WTCS transfer data for accuracy, errors, and compliance.
• Graduation responsibilities:
  • Evaluate graduation applications to determine degree eligibility for all standard and multiple entry students.
  • Create and maintain the eligible graduation candidate list for student review.
  • Collaborate with Student Life on student graduation brochure.
  • Collaborate and develop degree progression data sets with program chairs and deans.
  • Monitor and implement industry best practices for process improvement in graduation processing and documentation.
  • Investigate and resolve degree audit concerns with the curriculum office, program director, and program dean.
  • Evaluate all enrolled students for embedded degree awarding.
  • Evaluate all High School Academy graduation candidates for completion during off standard graduation cycles.
  • Collaborate with institutional IT staff to assist with graduation data and processes as needed.
  • Review WTCS completion data for accuracy, errors, and compliance.
• Assist students in registration labs or during events as needed.
• Support Records and Registration team with duties that take priority for student support.
• Maintain confidentiality of student records in compliance with the Family Educational Rights and Privacy Act (FERPA).

Required Knowledge, Skills and Abilities:

• Maintain current knowledge of evaluating degree requirements and transfer course policies and practices.
• Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
• Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
• Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
• Ability to recognize personal biases, adapt to different cultural situations, and demonstrate a commitment to respectful interactions with persons of various ethnic, cultural, socio-economic, or educational backgrounds.
• Advanced knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Office 365 Suite, CRM systems, and ERP systems.

• Bachelor’s degree in Communications, English, Education, or related field.
• Minimum of two years of experience in student services, customer service, or professional office setting.
• Experience utilizing an ERP, Banner preferred.
• Experience utilizing a CRM, Target X preferred.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.

CVTC reserves the right to limit applicant consideration from specific geographic regions when differences in state-level policies, laws, or regulatory frameworks present conflicts with institutional standards and/or fiduciary responsibilities. This practice supports compliance, operational integrity, and alignment with the College’s strategic objectives.

The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.