Student Records & Curricular Specialist (1 year, Temporary)

Position Title: Student Records & Curricular Specialist (1 year, Temporary)

Employment Type: Terminal (Fixed Term)

Job Duties:  The Student Records & Curricular Specialist I plays a vital role in advancing UW‑Green Bay’s mission to provide access-focused, student-centered education that strengthens individuals and communities across Northeast Wisconsin. This position collaborates with students, faculty, and staff to support the development, implementation, and maintenance of student records and curricular services. By ensuring accurate records, clear degree pathways, and responsive service, the Specialist helps empower student success and contributes to institutional excellence aligned with UW‑Green Bay’s strategic priorities.

Key responsibilities include data entry, transcript and degree requirement review, testing new XML Parchment functionality, supporting compliance efforts related to ACT 15 and the new common General Education Requirements (cGER), and updating transfer equivalencies impacted by Core Curriculum changes in SIS and TES/Transferology. This role is ideal for someone who embraces challenges, advances fearlessly through change, builds strong collaborative relationships, and values gratitude and community. Together—with curiosity, care, and commitment—we rise to support learner success and extend higher education access for all who seek to learn.

Key Job Responsibilities:

• Support the creation of new Transfer Electives aligning with cGER categories.

• Support the creation and testing new general education requirement in Stellic.

• Adjust TES, Transferology, and Peoplesoft rulings to display cGER attributes.

• Adjust rules on UW courses once courses have been included in their cGER models

• Implements, interprets, and enforces instructional, professional, and legal standards and regulations related to student, curricular, and academic records

• Audits and corrects data to ensure accuracy and completeness

• Ensures correct and timely management of student records, course registration, and degree audits within the student information systems

• Collaborates with students, academic deans, faculty, advisors, and staff to resolve curricular and student record issues

Compensation:  Compensation of $17.57 per hour. This position will be non-exempt under the provisions of the Fair Labor Standards Act (FLSA). 

Required Qualifications:

• Associate's Degree

• Strong skills in use of computer applications including student information system functions (PeopleSoft)

• Ability to accurately process detailed data entry transactional work

Preferred Qualifications:

• Bachelor's Degree

• General understanding of Degree Audits within a College/University

• One year of work experience completing data entry and other transactions completed in the transfer evaluation process

• Knowledge of the use of CollegeSource products (TES and Transferology)

Conditions of Appointment:   This position may have the option to work on-campus or a hybrid schedule, subject to approved telecommuting request.

The home campus of this position is Green Bay and the successful candidate may occasionally be required to travel to or work at the Sheboygan or Manitowoc Campus, based on operational needs. 

Position is a full-time, 1 year temporary, Academic Staff appointment. A pre-employment education check which includes, but is not limited to, the verification of academic credentials will be conducted on the finalist(s). A criminal conviction investigation will be conducted on the finalist(s) and if there is prior work history within the last 7 years with Universities of Wisconsin, a personnel file review check for employee misconduct. In compliance with the Wisconsin Fair Employment Act, the University does not discriminate on the basis of arrest or conviction record.

The University of Wisconsin-Green Bay does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.

How to Apply:  Please be sure to complete all required fields, and include all required documents before submitting your application. Once submitted, you will not be able to edit or attach any application materials. Files must be complete to be considered. Please include the following documents:

• Cover letter specifically addressing qualifications for the essential job functions

• Resume

Application Deadline:  To ensure consideration, please submit application materials by Monday. May 25, 2026.

Contact Information:  If you have any questions, need accommodations, or submitted your application with missing materials, call or email:  Human Resources:  Phone: (920) 465-2390: Email: [email protected]